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Intro & Referral Message Templates

Why This Document Exists​

An affiliate partner does not need to start from scratch every time.

You need:

  • Short messages that get to the point
  • Simple intro templates for warm introductions
  • Texts that can be quickly adapted to a specific person and niche

This document provides 12 ready-to-use templates covering the most common scenarios.

How to Use These Templates​

You do not have to copy the text word for word.

The best approach:

  1. Pick a template that matches the situation
  2. Adapt it slightly to the specific person or niche
  3. Keep the short form and the core message intact
tip

A short, relevant message always outperforms a long, generic one. Use these templates as a starting point, then personalize.

Template 1. Universal Short Message​

Hello,

I wanted to share a service called Hanc.AI. It helps businesses stop losing incoming calls and automate typical phone interactions: appointment scheduling, reservations, answers to frequently asked questions, and after-hours calls.

If you sometimes find that calls get missed because the team is busy, this could be useful.

Here is the link: [insert your referral link]

When to use

This is your default go-to template. It works for any business where incoming calls matter.

Template 2. Message to a Business Owner You Know Personally​

Hi,

I thought Hanc.AI might be useful for you. It is a service that helps businesses stop losing calls when the team is busy and automate repetitive phone interactions.

If you ever have missed calls for appointments, reservations, or frequently asked questions, this could be relevant.

Here is the link: [insert your referral link]

When to use

When you already have a personal relationship with the business owner. The tone is warmer and more casual.

Template 3. Message for a Dental Clinic or Medical Practice​

Hello,

I wanted to share a service called Hanc.AI. It helps dental clinics and medical practices stop losing appointment calls when the receptionist is busy, and also handle incoming inquiries after working hours.

If you experience phone overload, this could be a useful solution.

Here is the link: [insert your referral link]

When to use

For any appointment-heavy healthcare business: dentists, general practitioners, specialists, physiotherapy, veterinary clinics.

Template 4. Message for a Restaurant​

Hello,

I wanted to share a service called Hanc.AI. It helps restaurants stop losing phone reservations during peak hours when the team is busy and cannot answer calls.

If this is relevant for you, here is the link: [insert your referral link]

When to use

For restaurants, cafes, small hotels, event venues, and other reservation-heavy businesses.

Template 5. Message for a Local Service / Urgent Service Business​

Hello,

I wanted to share a service called Hanc.AI. It helps service companies stop losing important incoming calls, including after-hours and urgent inquiries.

If you sometimes find that customers call but the team cannot respond quickly, this could be useful.

Here is the link: [insert your referral link]

When to use

For electricians, plumbers, locksmiths, emergency services, roofing, pest control, moving services, and other local service businesses.

Template 6. Message for a Multilingual Use Case​

Hello,

I wanted to share a service called Hanc.AI. It helps businesses take calls in multiple languages and stop losing customers due to language barriers.

This can be especially useful if part of your audience prefers to communicate by phone in their own language.

Here is the link: [insert your referral link]

When to use

For businesses in migrant-heavy districts, diaspora communities, multilingual clinics, international schools, or any business with a multilingual customer base.

Template 7. Message for an Agency / Consultant Contact​

Hello,

I wanted to share a service called Hanc.AI. It is a ready-made voice AI solution that could be useful for your clients who have high inbound call volumes, appointment scheduling, reservations, or are overloaded with repetitive phone inquiries.

Here is the link: [insert your referral link]

If you are interested, I can also arrange a direct introduction with the Hanc.AI team.

When to use

For digital agencies, automation agencies, IT consultants, no-code specialists, and anyone with a client base of SMBs. This template positions Hanc.AI as something they can recommend to their clients.

Template 8. Email Intro Between a Client and Hanc.AI​

Subject: Intro: Hanc.AI

Hello [client name],

I would like to introduce you to the Hanc.AI team.

This is a service that helps businesses stop losing incoming calls and automate repetitive phone scenarios: appointment scheduling, reservations, frequently asked questions, and after-hours inquiries.

I think this could be useful for you.

I am handing the contact over to the Hanc.AI team so they can share the details and, if needed, arrange a short demo.

Best regards, [your name]

When to use

When you want to make a warm introduction between a prospect and the Hanc.AI team. This is the classic "double opt-in intro" email. Simply CC the Hanc.AI team contact.

Template 9. Short LinkedIn / DM Message​

Hello,

I think Hanc.AI could be useful for you if you ever have missed incoming calls or repetitive phone inquiries.

It is a service that helps automate these scenarios.

Here is the link: [insert your referral link]

When to use

For LinkedIn InMail, direct messages on social media, or any channel where brevity is key.

Template 10. Short Follow-Up Message​

Hello,

Just briefly circling back on the topic of Hanc.AI.

If any of these are relevant for you:

  • Missed calls
  • Appointment scheduling and reservations
  • Repetitive phone inquiries
  • After-hours call load

...this could be a useful solution.

Link: [insert your referral link]

When to use

When you have already reached out once and want to follow up without being pushy. Keep it short and to the point.

Template 11. The Ultra-Short Formula​

If you have very little time, you can use an extremely compact version:

"If you are losing incoming calls, take a look at Hanc.AI: [referral link]"

tip

This works well for quick shares in group chats, community forums, or as a one-liner in a conversation.

Template 12. What NOT to Write​

Before sending any message, remember these rules:

  • Do not promise too much — stay within what you know to be true
  • Do not use overly long messages — shorter is almost always better
  • Do not go deep into technical details — save that for the Hanc.AI team
  • Do not recommend Hanc.AI without understanding who it is actually for — see Who to Recommend
  • Do not try to explain the entire product in one message — one clear use case is enough

Bottom Line​

A good referral message does one thing:

It quickly connects an understandable business pain with Hanc.AI and provides a simple next step through a referral link or a warm introduction.

That is all a good referral message needs to do. Pick the right template, adapt it slightly, and send it.

Next steps